Terms of business agreement

Terms of business agreement

(23/04/2018)

 

The following Terms of Business Agreement sets out the basis on which COVERONTRIP DIGITAL INSURANCE MEDIAORES DE SEGUROS, S.A referred to as ‘Coverontrip’, ‘We’, ‘Us’, ‘Our’ will provide business services to you as a consumer or commercial client of the firm.  

 

Please contact us immediately if there is anything in these terms of business which you do not understand or with which you disagree. We are happy to answer any questions and willing to explain these terms and the reasons for them. 

 

YOU ARE DEEMED TO HAVE ACCEPTED THESE TERMS OF BUSINESS UNLESS YOU ADVISE US OTHERWISE WITHIN 7 DAYS OF RECEIPT. 

 

Contact us 

info@travelinsurancecot.co.uk 

 

40 – 42 Regent St, Bristol BS8 4HU  

 

About us
We are authorised and regulated by the  Dirección General de Seguros de España with registration number AJ0198 and authorise to provide insurance intermediation in the UK by Financial Conduct Authority as an insurance intermediary. Our Firm Reference Number is 802641. You can check these details online using the Financial Services Register at https://register.fca.org.uk/ or by contacting the Financial Conduct Authority Consumer Helpline on 0800 111 6768.   

We offer the main insurance products from a single insurer per product type with additional elements of cover from other insurers.  

 

Our quotations and policies are provided on a non-advised basis and we are just able to provide information.  

 

Your duty of disclosure 

Consumers: You must take reasonable care not to make a misrepresentation to the insurer. This means that all the answers you give and statements you make as part of your insurance application, including at renewal and when an amendment to your policy is required, should be honest and accurate. If you deliberately or carelessly misinform the insurers, this could mean that part of or all of a claim may not be paid. 

 

Non-consumer customers [For insurances subject to The Insurance Act 2015, effective from 20 August 2016]: Where we arrange insurance wholly or mainly for purposes related to your trade, business or profession, you have a duty under The Insurance Act 2015 to make a fair presentation of the risk. This means that you must disclose every material circumstance which you and/or your senior management and/or anyone responsible for arranging your insurance know or ought to know. Alternatively, you must disclose sufficient information which would put the insurer on notice that it needs to make further enquiries for the purpose of revealing those material circumstances.  You are expected to carry out a reasonable search in order to make a fair presentation of the risk and will be deemed to know what should reasonably have been revealed by the search. 

 

Your duty of fair presentation applies at the start of the policy, at renewal and when any variation of the policy is arranged. If you fail to make a fair presentation, the insurer may refuse to pay your claim or reduce the settlement amount, depending on the circumstances.    

 

How to cancel
Please contact us immediately if you wish to cancel any insurance policy we have arranged for you. You may have a right to cancel a policy without penalty within the first 14 days.  Please refer to your policy summary or your policy document for further details.  If you cancel within this initial cancellation period (where this applies) you will receive a full refund of premium from the insurer. However, insurers are entitled to make an administrative charge.  In addition, we may charge an amount which reflects the administrative costs of arranging and cancelling the policy.  Details of the amount we charge are detailed below under Fees and Charges. 

 

If you choose to cancel other than within an initial cancellation period, you may not receive a pro-rata refund of premium. In addition, we may charge an amount that reflects the administrative costs of arranging and cancelling the policy (see our Fees and Charges below).
 

Protecting your information
All personal information about you will be treated as private and confidential (even when you are no longer a customer) except where the disclosure is made at your request or with your consent or where we are required by law to disclose it. Please refer to our Privacy Policy –  https://travelinsurancecot.co.uk/cookies-policy-and-legal-notice/ for further details.  

 

How to claim 

Please refer to your policy summary or your policy document if you need to notify a claim. You should contact the insurer direct as soon as you become aware of any incident which could give rise to a claim.   

 

Fees and charges 

We may charge you for the work incurred in handling your insurances. These charges apply if you instruct us to arrange insurance, carry out a mid-term adjustment, renewal, cancellation or other work on your behalf.  

 

  • New business 
  • Mid term amendments 
  • Cancellationsi 
  • Issuing duplicate documentation 
  • Renewals 
  • Setting up a credit agreement in relation to instalment facilities 
  • Cancellation of credit agreement 

 

Our earnings
In return for placing business with insurers and/or underwriters and/or other product providers, we receive a commission from them which is a percentage of the premium 

When we sell you a policy the insurer pays us a percentage commission from the total premium. If the type of policy, we sell reaches specific profit targets the insurer might also pay us an additional bonus. 

You are entitled, at any time, to request information regarding any commission which we may have received as a result of placing your insurance business.  

Please be assured that at no time will the way in which we are remunerated conflict with our responsibilities to meet your needs and treat you fairly. 

 

Block transfers
In respect of some classes of insurance we may operate block insurance arrangements in order to provide competitive terms. This is where we place all insurances of a certain type with one insurer who can provide particularly competitive terms for all our customers. On occasions it will be necessary for us to transfer such blocks from one insurer to another where this is beneficial for our clients. This Terms of Business Agreement constitutes both your acceptance that we may do this and your prior request for us so to do.  

 

Protecting your money 

Prior to your premium being forwarded to the insurer (or forwarded to you in the event of a premium refund) we hold your money as an agent of the insurer with which we arrange your insurance. Where we hold premium as the agent of the insurer it is regarded as received by the insurer.  

 

We may transfer your premiums to the insurer through another party, such as a broker or underwriting agent for the purposes of effecting a transaction.  

 

By accepting this Terms of Business Agreement, you are giving your consent for us to treat your money in this way. Please notify us immediately if you have any objection or query.  

 

Complaints 

It is our intention to provide a high level of service at all times. However, if you have reason to make a complaint about our service (sales process) you should contact us immediately at complaints@travelinsurancecot.co.uk. If you are unsatisfied with any aspect of the claims process, you can submit a complaint to our insurer ERV by emailing them at contact@erv.co.uk. 

You may be entitled to refer the matter subsequently to the Financial Ombudsman Service. You can contact the Financial Ombudsman Service by telephone on 0800 0 234 567 and further information is available at http://www.financial-ombudsman.org.uk/. If you do decide to refer any matter to the Financial Ombudsman Service your legal rights will not be affected. We will provide a summary of our complaints handling procedures should you make a complaint which we cannot resolve informally and at any other time, upon your request. 

 

Money laundering/Proceeds of crime 

We are obliged to report to the National Crime Agency any suspicion of money laundering or terrorist financing activity and we are prohibited from disclosing any such report. 

 

Adequacy of insurance values 

It is the responsibility of the insured to ensure that all sums insured, and policy limits are adequate. Whilst we seek to assist in establishing and maintaining insured values and indemnity limits we cannot accept responsibility for their accuracy. It is strongly recommended that the appropriate Professional (e.g. Surveyor/Accountant) be consulted to ensure that the sums insured and limits under the policy are suitable. 

 

Conflicts of interest/Customers best interests 

As insurance brokers we generally act as your agent arranging your insurance; we will always act honestly, fairly and professionally ensuring your best interests are our priority. In certain circumstances we may act for and owe duties of care to insurers and/or other parties. Where we become aware of any actual or potential conflict of interest with our duty to you, we will inform you of the situation, the options available to you and obtain your consent before we proceed. 

 

 

Insurer security 

The insurers we use are regulated and are required to have adequate capital resources. However, we cannot guarantee the solvency of any insurer we place business with. An insolvent insurer may be unable to pay claims or may be unable to pay them in full and you may have to pay a further premium to pay for alternative insurance cover. 

 

Termination 

You or we may terminate authority to act in connection with your insurance arrangements at any time. Notice of termination must be given in writing and will be without prejudice to the completion of any transactions already commenced. Any business currently in progress will be completed unless we receive instructions to the contrary. Any premiums or fees outstanding will become payable immediately. In circumstances where we feel we cannot continue providing services to you, we will give you a minimum of 7 days’ notice.  

 

Law and jurisdiction 

These Terms of Business shall be governed by and construed in accordance with English Law and shall be subject to the exclusive jurisdiction of the courts of England and Wales.